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FOUNDATION Meeting Minutes
Fort LeBoeuf School District FOUNDATION
Pride · Commitment · Diversity
2005 Minutes August 11 October 19
FORT LEBOEUF SCHOOL DISTRICT FOUNDATION
Minutes
August 11, 2005
Present: Dr. Campbell, Benny Hunt, Joe Gausman, Clarence Schrimper, Kathy Proctor, Bev Schwab
The meeting was called to order. The minutes of the previous meeting were read and approved.
Motion to approve: Dr. Campbell
Second: Benny Hunt
Vote: Unanimous
The Treasurer's Report was submitted. Paul Tavanna to be at the annual meeting.
Motion to approve: Dr. Campbell
Second: Benny Hunt
Vote: Unanimous
OLD BUSINESS:
Discussed Heritage Days. For next year we could use the School's Power Point presentation as background. Had quite a few people sign the Alumni Book.
Need a banner to run all year on the school's web site that reads, "See you at Heritage Days!" We also could use digital pictures of the previous year, and could definitely use more help.
Alumni group as ad hoc committee to help the FOUNDATION as "Friends of the FOUNDATION." We could use the FOUNDATION web site set up by Bob Catlin to survey and identify volunteers. We need the hook of saying "yes" . . . then survey.
Benny Hunt thinks a personal call is the best for an initial contact. Joe suggested that a plan be made first to think through the alumni group; to brainstorm. Also, need to ask Trudy if there are any pictures of the 1st get together.
Discussed the need for one-time gifts of $500, or less.How do we name a one-time gift?Policy could include the following:
Can grants use the FOUNDATION as investment vehicle?
Is there a time frame for when the gift is used?
Kathy will check with Terri Cook re: class gift and scholarship.No upper limit, pass through accountPolicies would need to be reviewed yearly and updated as needed. We eventuall need specific projects for groups to finance.
One time gift
Minimum gift of $250, all subject to policy change
NEW BUSINESS:
Annual meeting established as the third Wednesday in October. This year the date is October 19, 5005 at 6:00 p.m. in the high school LGI. Kathy will advertise. Also, we need to draw in new people. It was suggested that letters be sent to invite some people to the meeting. Kathy will take care of this two weeks before the meeting.
In order to keep our name 'out there' we need to have an event during the winter. Dr. Campbell suggested a chili cook-off, soup night, or a dance around Valentines Day for the adults in the community.
Bev will handle staff payroll deduction and $1.00 membership fee. We need to have a show of participation for each building. 100 percent participation in the membership drive would be 329 employees.
We need to identify projects. Dr. Campbell will explore this with the staff. Some early suggestions are:Book Fair books for each building
Babies for the high school . . . (ask Dr. Campbell)
Need to promote ourselves through ads in various sports books
Annual Meeting will be one hour in duration, with a closely followed agenda.
Meeting adjourned at 6:00 p.m.
Respectfully submitted,
/s/Kathy Proctor
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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION
Minutes
October 19, 2005
Present: Dr. Campbell, Benny Hunt, Joe Gausman, Clarence Schrimper, Kathy Proctor, Bev Schwab, Ron Mennano, Paul Tavanna
For purposes of reorganization Joe Gausman chaired the meeting until elections could be held.
Election of one director for a period of three years:
Clarence Schrimper nominated Kathy Proctor. Ron Menanno made a second. The vote was unanimous.
The remainder of the permanent positions were as follows:
District Superintendent: Dr. Campbell
High School Principal (or designee): Ron Mennano
High School Employee: Mrs. Heller, District Business Manager
REORGANIZATION
A letter of resignation was received from Dottie Mahoney from the position of treasurer. It was accepted with regret. Dottie will be retiring from the District in November.
OFFICERS:
President/Chair: Joe Gausman nominated by Ben Hunt; 2nd by Clarence Schrimper. Vote unanimous
Treasurer: Mrs. Heller nominated by Ben Hunt, 2nd by Ron Mennano. Vote unanimous.
Secretary: Kathy Proctor nominated by Clarence Shrimper; 2nd by Ben Hunt. Vote unanimous.
MINUTES
Reviewed. Moved by Dr. Campbell; 2nd by Ron Mennano to accept as presented. Vote unanimous.
TREASURER'S REPORT: Accepted as presented. Moved by Dr. Campbell; 2nd by Benny Hunt to accept. Vote unanimous
OLD BUSINESS
Paul Tavanna of ECM Securities was present to give an overview of the years investment. Paul indicated that their firm believes the domestic market is fairly priced at this time. Items like hurricane Katrina, the rise in oil prices and some fear of inflation are presently driving the market. The FOUNDATION is invested in a balanced portfolio, usually 1/2 stocks and 1/2 fixed. We are looking long term.
Paul discussed each fund the FOUNDATION holds currently. He also said that we are well within the investment policy we set up two years ago. It still gives ECM the ability to move the account around with some ease. He does not see any huge changes on the horizon.
In the eight plus years that we have been invested with their firm we have seen a 5.4 percent increase due to the investments. Paul make himself available for a seminar if we want to be able to grow the Fund. He would educate potential donors.
Paul was thanked for this interest in helping the FOUNDATION.
Bev Schwab suggested that Kathy send a thank you to Paul for his efforts on behalf of the FOUNDATION.
Dr. Campbell reported that the high school would be interested in a grant from the FOUNDATION for 'babies'. We will look into the cost of that project.
Kathy reported that an ad had been placed in the football program. Dr. Campbell made a motion to provide an extended advertising budget for the 2005-2006 school year that would include ads in the various sports books. Ron Mennano seconded that motion. Discussion was held regarding an ad in the yearbook, also. Bev Schwab will find out the price of this ad. Dr. Campbell suggested that possibly the Association would be interested in cosponsoring an ad to help defray the cost of both groups. Bev will check on this. Vote unanimous.
Joe Gausman prepared and presented a policy on one-time gifts of under $500 to the FOUNDATION.
Benny Hunt asked if the graduating class could be approached to leave a legacy to the school by donating to the Founcation. Mainly to instill a sense of giving back.
NEW BUSINESS
A winter event to promote the FOUNDATION was discussed briefly. It will be turned over to the Ad Hoc Alumni committee. The committee will follow up and report back to the Board.
The date for the next meeting was not set. This will be handled after the first of the year.
A motion to adjourn was made by Bev Schwab with a second by Ron Mennano. Vote Unanimous.
Meeting was adjourned at 7:30 p.m.
Respectfully submitted,
/s/Kathy ProctorReturn to top of page
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