Fort LeBoeuf
School District
FOUNDATION

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FOUNDATION Meeting Minutes


Fort LeBoeuf School District FOUNDATION
Pride · Commitment · Diversity

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	1999 Minutes
	January 12
	April 13
	May 19

FORT LEBOEUF SCHOOL DISTRICT FOUNDATION
Minutes
January 12, 1999

Present: Art Bergamasco, Joe Gausman, Jack McIntire, Kathy Proctor, Dottie Mahoney, Bev Schwab

The meeting was called to order by Jack McIntire. The minutes of the previous meeting were read.
Motion to approve: Art Bergamasco
Second: Bev Schwab
Vote: Unanimous

Treasurer's Report

A full copy of the report showing a balance of $60,512.25 was made part of the permanent record.
The price of the Audit is still a problem. Art Bergamasco will ask John about this figure.

In addition, Evans Capital Management will be invited to the next meeting for a year review.

Reorganization

Bev Schwab made a motion to elect the following slate:

Joe Gausman     President
Jack McIntire     Chair
Dottie Mahoney  Treasurer
Kathy Proctor     Secretary

Second: Art Bergamasco
Vote: Unanimous

Old Business

Cross update . . . No change.

Rick Gilmore . . . We would like to make Attorney Gilmore a member-at-large of the Board. He has offered his services to the FOUNDATION gratis.

Art Bergamasco will check with Dottie Mahoney as to why separate listings for all scholarships are listed as expenses and not actual scholarships. We also need to send quarterly reports to each of the participating scholarship units.

New Business

The time is now to start adding financially to the FOUNDATION. We need to have committees in place ready to go by October and work through December.

Ideas

1. Matching funds resource
2. Additional people help on the FOUNDATION
3. Alumni sources: how to get addresses, info (Harris Publishing) annual giving letter
4. Auction
5. Gun Auction
6. Bricks for new sports complex
7. Establish "Chair" to sponsor areas of the school
8. Capital Campaign fund raising group

A planning session is needed to decide what to do. The committee could and should include members not already on the Board.

A Planning Committee meeting was set for April 13, 1999 at 7:00 p.m. in the High School. Each Board member should ask guests to attend to help 'brain storm.'
Motion to go ahead with this project: Joe Gausman
Second: Art Bergamasco
Vote: Unanimous

The meeting was adjourned at 4:40 p.m.

The next regularly scheduled meeting was scheduled for May 19, 1999 at 3:30 p.m.

Respectfully submitted,

/s/Kathy Proctor
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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION
Minutes of Special Work Session
April 13, 1999

Present: Art Bergamasco, Chris Ferrick, Joe Gausman, Jeff McIntire, Jeff Nelson, Kathy Proctor, John Powell, Bev Schwab, Debbie Spaulding

Areas of Interest

1. Enhance FOUNDATION

Ask that any interest earned be made a definite part of the FOUNDATION base.

2. Product Recognition

FLB FOUNDATION name has to get out there . . . maybe just small amounts at a time.

3. Alumni Base

Phone-a-thon type based on information that Bev Schwab has access . . . Calls made by students.

4. Approach businesses on a personal level.

5. Gun raffle Frank Pennock

6. Heritage Days

Chinese Auction with donated gifts from crafters

7. Cow pie Bingo

8. Car raffle with set number of tickets to cover cost of car

9. 300 club at $20.00 per ticket

10. Payroll deduction . . . Numbers should go up.

Untapped resource is school district employees (Building competition).

11. Need to showcase what the FOUNDATION could do

News article "FLBSD FOUNDATION reaches goal . . ." end of year after graduation.
FOUNDATION Award moves down to all school levels for name recognition.

12. Elementary PTO's to have one yearly Bingo to help FOUNDATION.

John Powell will contact Benny Hunt regarding Heritage Days.

Article in Leads on LeBoeuf focus on scholarships given by FOUNDATION.

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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION
Minutes
May 19, 1999

Present: Art Bergamasco, Joe Gausman, Jack McIntire, Kathy Proctor, Dottie Mahoney, Bev Schwab, Debbie Spaulding, Paul Tavana ECM, Inc.

The minutes of the previous meeting were read and approved.
Motion to approve: Bev Schwab
Second: Art Bergamasco
Vote: Unanimous

Treasurer's Report

A report dated 4-30-1999 showing a balance of $63,177.21 will be included with these minutes as part of the permanent record.

An additional donation was designated to the TV Studio. Kathy Proctor will provide addresses for mailing reports to the various scholarships. It was suggested that a change should be made in the quarterly report process. There should be a report showing the history and fiscal year report to provide closure at the end of the year. This will eliminate confusion involving debits made previously.

Motion to accept report as presented: Art Bergamasco
Second: Jack McIntire
Vote: Unanimous

ECM, Inc. Report

Y2K compliance
Specific dates for testing of their system have already been met. The SEC handles this testing. ECM computers are PC supplied by two servers and are already in compliance. They cannot guarantee third party vendors (i.e., Schwab), however, they are fully confident in Schwab. In addition, daily back-ups are done. Y2K ADV required by the SEC was filed last November (1998) and is OK.

Summary
Our Portfolio is a balanced model -- not very aggressive, but shows good growth and stability. We are presently at 50% stocks, 40% bonds and 10% cash. The overall growth of the FOUNDATION since inception is 12.95%

Recommendations
Cash portion will stay at about $5,000.00. We should move about 5% of this amount to Senior Floating rate funds. They are not liquid, just quarterly. Everything else is doing fine as is.

Old Business

Attorney Gilmore is reviewing the by-laws. He will have recommendations in the fall. Joe Gausman and Kathy Proctor will meet with him over the summer.

New Business

John Powell will need to be replaced on the FOUNDATION Board. He will be moving in August. It was suggested that Attortney Gilmore fill this vacancy. A vote will be taken at the next meeting.

The FOUNDATION will be on the Internet beginning Friday, April 21, 1999. Our District now has its own WEB site. We took the FOUNDATION brochure and used the information provided. People will be able to contribute via the Internet or they can call if they have questions. We should publish the e-mail address in the next 'Leads on LeBoeuf' and in the local paper.

The Valedictorian Scholarship will be ongoing. Art Bergamasco will handle this.

Heritage Days will not be viable for us this year. Debbie Spaulding reported that two of the PTO's would do an annual Fund drive for the FOUNDATION.

The meeting was adjourned at 4:45 p.m.

Respectfully submitted,

/s/ Kathy Proctor
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