Fort LeBoeuf
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Fort LeBoeuf School District FOUNDATION
Pride · Commitment · Diversity
  1996 Minutes 
January 16 May 9   
March 6 June 6   
March 27 September 12   
April 25 December 10   
FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Minutes
January 16, 1996

Present: Art Bergamasco, Darlene Hunt, Jack McIntire, Jeff Owens, John Powell, Kathy Proctor, Bev Schwab, Debbie Spaulding

The meeting was called to order by acting chair, Jeff Owens at 3:10 p.m.

Art Bergamasco brought to the groups attention some reservations that the solicitor had regarding the physical make-up of the Board of Directors of the FOUNDATION. The by-laws that we presented indicated that the community members would have the edge 6-5 over the school district membership. Attorney Mosier suggested that the School District have the controlling edge -- not community members. A 6-5 District majority would insure that the future of the FOUNDATION would be consistent. In replacing the one community member, the suggestion was made that the new member be "at large" and preferably the District business manager.

Motion was made by John Powell and seconded by Debbie Spaulding to change the Board of Directors make-up to 6-5 School District, with the new member being "at large" (preferably the business manager). VOTE: 5-3 for the change. Bev Schwab, Jeff Owens, and Kathy Proctor voted no.

Question was asked as to how much money will be transferred to Ware and Parsons for investment and how accounts will be kept.

Answer: Art Bergamasco indicated that his secretary would keep separate accounting of all the moneys invested.

Motion was made by Art Bergamasco that Jeff Owens be named Chairman of the Fort LeBoeuf School District FOUNDATION.
Second: Bev Schwab
Vote: Unanimous

Motion was made by Jack McIntire that Kathy Proctor be named Board Secretary.
Second: Bev Schwab
Vote: Unanimous

Committees Needed

1. Finance
a. Identify money sources
b. Bring in more people to approach givers
c. Construct cover letter

Members: Jack McIntire, Chair; Art Bergamasco; Kathy Proctor; Sid Brown; Debbie Spaulding; John Seifert; Bev Schwab; member "at large"

2. Brochure
Need to work with Ware and Parsons
Members: Jeff Owens, Chair; John Powell; Kim Kinnear

Official Name

FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Continued discussion on the workings of the FOUNDATION. Money would be used to fund "Chairs" through scholarships. Additional scholarships would benefit facilities, staff development, and student programs. When asking for money, it would be beneficial to have at least 20% of the gift be unrestricted. That would provide a pool of funds to be used at the discretion of the Board. The rest of the principal would honor the wishes of the giver as to how to fund and how the funds would be dispersed.

The FOUNDATION needs to be specific in focus - - mainly for the students.

Meeting schedules should be set. The entire FOUNDATION should meet at least quarterly.

Present time table:

Art Bergamasco provided information on grants available for FOUNDATIONs. The firm of Rybak & Associates would be willing to give a presentation to the entire group at some point in the future.

Next meeting was scheduled for March 6, 1996 (Wednesday) at 3:00 p.m.

Adjournment was at 4:20 p.m.

Respectfully submitted.

/s/Kathy Proctor

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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Minutes
March 6, 1996

Present: Art Bergamasco, Sid Brown, Kim Kinnear, Dottie Mahoney, Jeff Owens, John Powell, Kathy Proctor, Bev Schwab, John Seifert, Debbie Spaulding

Meeting was called to order by Jeff Owens.

Minutes were read and correct to read that John Powell, not Jeff Owens is Chair of the Brochure Committee. Amended minutes were approved.

Art Bergamasco reported that $4,984.00 was transferred to the LPL management firm. Also, the by-laws were corrected and packets will be made available to all the Board members. An official set will be sent to Dottie Mahoney for safe keeping.

Internal accounting for the Fund will be done here, in house, with one deposit being sent to LPL. This brings a question: Do we need the position of Treasurer? Bev reviewed the by-laws and found that we do need that position. We will address that later in the meeting.

The improved pay-roll deduction form was presented. The association leadership will be notified of the plan and the general membership will be informed of the FOUNDATION at the next Act 80 day. Letters will be sent by John Seifert.

A vendor letter was readied and corrections made. It should be sent with enclosures (i.e., brochure).

Purpose

his letter is a 'one shot' deal. Other letters will be given to the FLB employees or a general appeal to the Public.

Brochure report - John Powell

Example of a tri-fold type was explained.

It was the consensus of the Board that the brochure could be generalized for multiple uses. Additional materials would be used to present to specialized and large investors.

The Finance Committee will discuss strategy as to how to use the brochure and what will be made with the addition of extra materials.

Further information needed to complete brochure:

Brochure committee will have responsibility of logo and print type.

Prices of various printing methods and brochure types given and discussed. It was the desire of the Board that a quality, first class brochure be developed at a nominal rate. Further discussion will follow.

Payroll Deduction: John Seifert suggested that the principals make a presentation, after disccussion with the Association, at the next Act 80 day.

Housekeeping

Next meeting in two weeks on March 27, 1996 at 3:15 p.m.

Respectfully submitted,

/s/Kathy Proctor

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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Minutes
March 27, 1996

Present: Art Bertamasco, Sid Brown, Kim Kinnear, Jeff Owens, John Powell, Kathy Proctor

Meeting was called to order by Jeff Owens.

Minutes were read and approved.

There was no treasurers report. However, Art Bertamasco said that the fund was given an additional $200.00 and now was over $5,000.00.

Brochure

Finance

Need to get a blurb in 'Leads on LeBoeuf' school district news letter. Kathy Proctor will call.

Next meeting will be April 25th at 3:30 p.m. at FLB High School.

Respectfully submitted,

/s/ Kathy Proctor

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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Minutes
April 25, 2006

Present: Art Bergamasco, Sid Brown, Kim Kinnear, Dottie Mahoney, Jack McIntire, Jeff Owens, Kathy Proctor, Bev Schwab

Minutes from the last meeting were corrected to exclude Bev Schwab as she had not been present. The minutes were then approved as corrected. Motion by Kim Kinnear, second by Jack McIntire. All voted approval.

Finance

As of 3-29-1996 there is $5,184.49 in the FOUNDATION account.

Dottie Mahoney reported that 15 staff people have signed up for the payroll deduction. 14 will give 20% of their deduction to the academic excellence account. Two others will give $100.00 donations by check each year.

A program will be presented at the beginning of each year to describe the payroll deduction option. This should provide more involvement by the staff.

Brochure:

Evelyn Askey-Zaleski and Drew Danielson have a logo concept started on the computer, but were unavailable today.

Areas that need work

Not enough information for the meeting to continue.

Next meeting in two weeks: May 9, 1996 at 3:30 p.m.

Respectfully submitted,

/s/Kathy Proctor

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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Minutes
May 09, 1996

Present: Art Bergamasco, Kim Kinnear, Jack McIntire, John Powell, Kathy Proctor, Bev Schwab, Debbie Spaulding

Minutes of previous meeting were read. Motion by Jack McIntire to accept.
Second: Kim Kinnear
Vote: Unanimous

Treasurer's Report- Art Bergamasco

The statement from LPL shows that we are presently making 4.97% for our investment. The total as of 4-26-1996 was $5,166.48. That shows a loss of $11.75 in money market funds. There has not been any District money added to the account as yet (i.e., payroll deduction).

Kathy Proctor and Art Bergamasco gave a report on the meeting with Evans Capitol Management. Jeff Evans had given many good suggestions as to how to interest others in FOUNDATION investment.

Discussion of the letterhead and logo. Jeff Owens will do three renderings and show them to Art Bergamasco so that a final draft may be presented at the next meeting.

Brochure Discussion

It was felt that this phase of the project should be completed as soon as possible. There was continuing discussion of the use of the Waterford Academy pediment and the lettering. The next meeting will see final determination of the paper type and color. Also discussion continued on the use of pictures in the brochure. It was felt that the half tone rendering of the high school complex should be used. The use of other pictures was not deemed necessary.

New Business

The combined area Lions Club raised $4,000.00 from the Brian Milne dinner. They are looking for ideas as to how to distribute the funds. They would like to start a scholarship and give the libraries some money. We would recommend that they not give an award this year, but instead invest the money until next years commencement. Bev Schwab will forward this information.

The Finance Committee will be the 'Watch Dog' for our funds.

The next meeting will be Thursday, June 6, 1996.

Meeting adjourned at 4:05 p.m.

Respectfully submitted,

Kathy Proctor

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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Minutes
June 6, 1996

Present: Art Bergamasco, Sid Brown, Kim Kinnear, Jack McIntire, Jeff Owens, John Powell, Kathy Proctor, Bev Schwab, John Seifert, Debbie Spaulding

Minutes of the previous meeting were read. A correction showing that Jeff Owens was not in attendance was made. Motion by Kim Kinnear to approve.
Second: Bev Schwab
Approved: Unanimous

Old Business

Brochure

Discussion was held concerning the storage of the brochures. Each building should have some for distribution as well as the central office. Each building will need to have a "go to" person that will be able to answer any questions. Further discussion will be handled at the finance meeting.

Lions Club

Additional Reports

Art Bergamasco

  1. Pouring rights are being bid on by Coke and Pepsi. Discussion of $10,000.00 up front as donation to FOUNDATION and other extras.
  2. Two $250.00 scholarships were to be awarded at graduation. It was the first FOUNDATION money given (Greg Nelson account)
  3. Cross meeting: Discussed the FOUNDATION. Planted a seed since this was not in place when their scholarship was established. They gave $60,000.00 to 28 students. Their money presently is in a bank.
  4. Presently there is $573.00 from payroll deductions . . . no further treasurer report.
  5. Harris Publishing: Compiles a complete alumni directory. Could be used for future contributors. Gave to Bev Schwab for study.

Kathy Proctor reported on the Shallenberger meeting. Although they no longer want to directly handle the scholarship, they have reservations about give it up entirely. We will wait for a response.

Art Bergamasco will contact Kathy Proctor to set a date for a Finance Committee meeting.

The next full FOUNDATION Board meeting will not be until Thursday, September 12th at 3:30 p.m. in the High School. Kathy Proctor will call the list as a reminder.

Meeting adjourned at 9:35 a.m.

Respectfully submitted,

Kathy Proctor

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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Minutes
September 12, 1996

PRESENT: Art Bergamasco, Kim Kinnear, Dottie Mahoney, Jack McIntire, Jeff Owens, John Powell, Kathy Proctor, Bev Scgwab, Debbie Spaulding

The meeting was called to order by Jeff Owens at 3:30 p.m. The minutes were read. Motion to approved made by Jack McIntire
Second: Art Bergamasco
Vote: Unanimous

Old Business

Pouring Rights:

Report given by Art Bergamasco that the School Board had some problems with the proposals as they were submitted;

The information is now in the hands of the solicitor and will be followed up at the October Board meeting. This could mean a sizable donation to the FOUNDATION.

Finance Committee

A policy is needed that would permit the paying of some bills during the period that the Board is not meeting. Motion by Jack McIntire that bills of $500.00 or less that require payment before the meeting of the full Board can be approved by the Finance Committee.
Second: John Powell
Vote: Unanimous

Discussion of the requirements needed for FOUNDATION stationary, etc. It was decided that all letterheads or materials dealing with the FOUNDATION should include the Logo.

New Business Reception

For the purpose of introducing the FOUNDATION to the community a reception could be held in conjunction with the Re-dedication of the High School. Possibly the first week in November. It was noted that special information should be available (brochure) and that another, separate evening should be arranged just for the FOUNDATION.

Bev Schwab, Jack McIntire and Kathy Proctor will plan this event.

Treasurer's Report

$3,600.00 approximately employee deductions $4,659.57 LPL

With the addition of more funds we need to interview for permanent placement of our moneys. Finance Committee will handle this job.

We also need to talk with Kelly Caldwell at the Middle School and Ken Miller of the Bus Drivers regarding the Employee Deductions.

Kathy Proctor will schedule a meeting to plan the reception.

The next meeting of the full Board will be Tuesday, December 10, 1996 at 3:30 p.m.

Meeting was adjourned at 4:09 p.m.

Respectfully submitted,

/s/ Kathy Proctor

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FORT LEBOEUF SCHOOL DISTRICT FOUNDATION

Minutes
December 10, 1996

PRESENT: Art Bergamasco, Sid Brown, Kim Kinnear, Dottie Mahoney, Jack McIntire, Jeff Owens, John Powell, Kathy Proctor, Bev Schwab, Debbie Spaulding

The meeting was called to order by Jeff Owens at 3:30 p.m. Minutes of the previous meeting were read. Motion by Jack McIntre to approve.
Second: Kim Kinnear
Vote: Unanimous

Old Business

Art Bergamasco reported on a meeting with Nick Rybak of the Edward Jones Company.

The Jack Merry Family has pledged $7,000.00 to be added to yearly. They would like to establish a scholarship.

Pouring rights

Stationary

Motion by Jack McIntire to go forward with the purchase of the stationary.
Second: Art Bergamasco
Vote: Unanimous

The design was established. The logo used on the pamphlet along with the address of the high school will be used. Also, all of the schools will be listed. The same paper used previously for the pamphlet will be used. Kathy Proctor will call Phillips Printing.

Treasurer's Report

Reception

Monday, February 24, 1977. Jack McIntire, Bev Schwab, and Kathy Proctor will plan.

New Business

Finance Committee

Art Bergamasco will let us know when the pouring rights are approved. A phone survey of the membership will be conducted as to the disposition of the money.

Bev Schwab reported that she received a request from Tara Maloney for funding for summer travel to England. The expense will be $3,790.00. Ann Bailey and Danielle Krepps will also make the trip. It was discussed that we really are not in a position to provide funding at this time. We also have not set a policy on who or what activities will be funded or a money amount. It was decided to regretfully decline at this time.

The next meeting was set for April 15, 1997 at 3:30 p.m.

With no further business to discuss, the meeting was adjourned at 3:52 p.m.

Respectfully submitted,

/s/ Kathleen Proctor

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